Project Coordinator, Council Effectiveness

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Job Title: Project Coordinator, Council Effectiveness

Reports To: Director, Council Support

FLSA Status: Non-Exempt, Part-time (30 hours, schedule negotiable)

Salary: $18–$21 per hour, plus benefits

Department: Council Effectiveness


Summary: Camp Fire, a national nonprofit youth development organization, is seeking to fill this position, which supports the work of the Council Effectiveness department.


Essential Duties and Responsibilities include the following:

Council Effectiveness Department Support:

  • Provide administrative support to include verbal and written correspondence and reports. Assist with coordinating meetings internally and externally for department staff.
  • Manage corporate compliance reporting process through a web-based Customer Relationship Management system (Salesforce).
  • Ensure councils are meeting all national reporting requirements.
  • Manage council contacts information in Salesforce.
  • Support the welcome process for new council board chairs and CEOs.
  • Provide administrative support to council bylaws review process.
  • Provide administrative support for council assessment process.
  • Provide administrative support for Key Market Initiative.
  • Manage the awarding process for Camp Fire’s highest youth achievement award.
  • Monitor the organization’s public website email messages.
  • Maintain the organization’s Information Resource Book and national headquarters’ calendar and contracts list for councils.
  • Other duties may be assigned.
  • Assist with various projects, such as mailings, taking meeting notes, and preparing for national events.


To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving               Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.

Attention to Details         Ability to follow detailed instructions. Checks work to ensure quality and accuracy.

Project Management        Communicates changes and progress; completes projects on time and within budget.

Customer Service             Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for                                                 service and assistance; meets commitments.

Interpersonal                   Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps                                               emotions under control; remains open to others' ideas and tries new things.

Team Work                       Exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive                                         team spirit; puts success of team above own interests; supports everyone's efforts to succeed; recognizes                                                         accomplishments of other team members.

Written Communication   Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written                                                         information.

Cost Consciousness           Works within approved budget; conserves organizational resources.

Diversity                          Shows respect and sensitivity for cultural differences.

Organizational Support    Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals                                         and values.

Adaptability                    Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit                                           the situation; able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality   Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and                                         appointments on time.

Dependability                  Follows instructions, responds to management direction; completes tasks on time or notifies appropriate person                                               with an alternate plan.

Initiative                         Volunteers readily; seeks increased responsibilities; asks for and offers help when needed.

Innovation                       Displays original thinking and creativity; meets challenges with resourcefulness.

Judgment                        Exhibits sound and accurate judgment.

Motivation                       Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.

Planning/Organizing        Prioritizes and plans work activities; uses time efficiently; sets goals and objectives.

Professionalism               Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration                                              regardless of their status or position.

Quality/Quantity            Demonstrates accuracy and thoroughness; applies feedback to improve performance; meets productivity standards;                                          completes work in timely manner; strives to increase productivity.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Ability

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Editing experience is preferred.

Math Ability

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of word processing, spreadsheet, internet, and database software (Salesforce experience preferred).

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

Camp Fire's Promise

Young people want to shape the world. Camp Fire provides the opportunity to find their spark, lift their voice, and discover who they are. In Camp Fire, it begins now. Light the fire within.

Camp Fire is an Equal Opportunity Employer.  Applicants are considered without regard to race, color, religion, sex, national origin, age, veteran status, sexual preference, disability, condition or any other group protected by law.

Location: Kansas City, MO
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